Best Scanner Software to Speed Up Your Paperwork {Updated List}

Welcome to the digital world. We are moving from 4g to 5g, are able to defy distance and secure data on the cloud! But, what about documents?  Do you still use the archaic method of printing, photocopying, and storing them? How much space does it take? Do you manually edit and re-edit the documents again and again? If you do, then let’s check out the alternate solution.

Have you ever heard of the scanner? Yes, the same electronic input device that captures images from a physical form like photographs, magazine, contract papers, and other such similar sources and converts them into digital form and saves them on the computer. Scanning is secure, time-efficient, and labor-effective.

The scanner comes in in various forms such as hand-held, feed-in, and flatbed, and can scan in black-and-white, or color has different resolutions and has different software. Just owning a scanner won’t reduce your effort; it is the automation through scanner software that can make your life easy. Let’s look at five of the top-rated scanner software.

<1.> NAPS2

Not Another PDF Scanner 2 or popularly known as NAPS2 is a free and open source software for both individuals as well as business. You can easily scan and save, email, or print with only a few clicks. It is compatible with both WIA and TWAIN, and rotate, crop, and rearrange scanned images according to your need.

NAPS2 - Scan documents to PDF - Best Scanner Software

Image editing tools help to change brightness and contrast, and you can save the scanned images in PDF, TIFF, JPEG, PNG, or other file types. NAPS2 can identify text using optical character recognition (OCR) and have a choice of over 40 different languages. Definitely, an optimal choice if you want to encourage the Open Source culture.

<2.> VueScan

VueScan Scanner Software can scan documents, photos, film, and slides on Windows, macOS, and Linux even when no driver for the scanner is made available from the manufacturer. VueScan has features such as OCR, automatic color detection, and deskewing, and an option of saving documents in the form of PDF.

Those old photographs can get a new life with VueScan as it can scan them to JPEG or TIFF with multiple photos on the flatbed type, preset the photo sizes, and name the files automatically. VueScan is compatible with more than 6000 scanners and has saved several scanners from becoming e-waste.

<3.> PaperScan

PaperScan Scanner software easily syncs with all TWAIN and WIA scanners, helps in document processing, and supports more than 30 languages. OCR centered, PaperScan comes in 3 different editions: Professional, Home, and Free.

PaperScan has unique features such as it removes punch holes and borders automatically; it also detects and removes blank pages, and helps correct and enhance images.  PaperScan is a product of Orpalis; a company specialized in automating large-scale document-based processes and document imaging that takes care of the needs of both software developers as well as regular end-users.

<4.> Readiris 17

Readiris 17 recognizes and converts texts quickly and accurately and integrates verbal recognition to convert your files into audio files. It means you can actually listen to your audio files on any device! Readiris is I.R.I.S.’ flagship document recognition software that can scan paper documents, open image files, PDF files, and digital camera images and turn them into fully editable text documents.

The scanned documents can either be sent directly or can be saved or exported.  Readiris 17 can create, modify, sign, and annotate your PDF. You can add watermark on all pages to protect it. A Canon Company- Readiris 17, a PDF and OCR publishing software claims to be an intelligent, unique, and intuitive solution to manage PDF and paper documents. It recognizes documents in 130 languages.

<5.> ABBY FineReader 14

A single solution to edit, review, protect, compare, and convert PDFs and scans, ABBY FineReader is an award-winning technology in OCR for Windows. FineReader 14 is available in 3 options: Standard,  Corporate, and Volume Licensing. It reads documents in over 190 languages and also in combination of languages.  ABBY FineReader has been in the field of OCR for more than 20 years and has enabled people to become efficient and sufficient. It can detect text differences between two document versions and provides a Hot Folder tool that allows scheduling automated processing of all the documents so that you can optimize your time.

You can collaborate with partners and colleagues across the globe as the commenting and annotation tools aids in the exchange of ideas and comments. Redaction of sensitive information and different levels of password protection and authenticity through signatures protects documents and information. Registered customers have the option of ABBY Screenshot Reader that enables them to capture text or tables from their computer screen such that no retyping is required!

Check Out – 3 Best Voice-Recognition Software That Will Help You Work Faster


Scanner Software has become a necessity to avoid duplicity of work and be methodical and accurate. Now, which one among the top-rated scanner software would you buy to make your world better and life easier?